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3D workflows are increasingly at the center of how companies operate across product design, tech departments, marketing, and sales. But as collaboration becomes more complex and cross-functional, the tools we use to manage these workflows don’t always keep up. Instead of chasing the newest trend, it’s often more useful to pause and ask the right questions. Here's a practical look at what your team should be considering to keep collaboration and production smooth, accessible and scalable.
If your team spans time zones and locations, the right tools should support more than just syncing across devices—they should adapt to multiple file sources and workflows. It’s not only about internet speed or connectivity. It’s also about how clearly and efficiently your team can communicate and manage projects in real-time or asynchronously.
Look at your current workflow across departments. Where do tools clash or cause bottlenecks? Any 3D software you bring into the mix should be able to fit into existing systems without forcing file conversions or manual workarounds.
It might be time to audit your development process. Where are the delays? How many rounds of revisions are actually necessary? Integrating a 3D workflow that simplifies iteration can help your team move faster—without cutting corners.
Asset management is just one piece of the puzzle. Depending on your needs, it might be worth looking into solutions that also offer version history, metadata tracking, and cloud access—especially if you’re juggling multiple versions or collaborating externally.
A strong design presentation isn’t just about showing the product—it’s about showing it well. That means thinking beyond screenshots or static renders. Consider how camera movement, lighting, or interactive elements can help your audience—whether internal stakeholders or customers—truly understand the concept.
The number of tools in your stack adds up—especially when you account for licenses, training, and support. A streamlined setup might not just be simpler; it could be significantly more cost-effective. It’s worth mapping out your full tooling cost to see where consolidation makes sense.
No software fits every team perfectly, but the right one should cover your highest-priority needs without forcing your team to constantly switch contexts. Pay attention to ease of use and how well it integrates with your existing workflows.
Whether you’re working with clients or internal teams, being able to set permissions and limit access matters. Especially for sensitive projects, having robust privacy settings and project-level controls can save you from unnecessary risks.
Choosing the right 3D collaboration tool isn’t just about checking boxes on a features list. It’s about asking the right questions for your specific team setup. Whether you're designing, developing, or selling a product, the way you collaborate in 3D should reflect how your team actually works. If you're starting to notice friction, it's a good signal to reassess what’s helping and what’s holding you back.
Here is the list to take to your team:
Written by:
Marek Vlk - Partnerships lead
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